Job Description

Job Description

Job Description

Position title is Assistant Analyst

Why Consider HF&H Consultants?

HF&H Consultants is a mission-driven consulting firm that works exclusively with public agencies on complex, high-impact challenges in solid waste, recycling, organics, water, and wastewater services. Our work often involves high visibility, tight timelines, evolving conditions, and significant public accountability.

We are intentionally a small firm. Every team member is trusted with meaningful responsibility and is empowered to take ownership of their work, follow commitments through to completion, and continuously look for ways to improve outcomes for our clients and our team.

 

We value people who care deeply about the quality of their work, adapt quickly when conditions change, and stay focused when projects become demanding. In return, we offer meaningful work, strong mentorship, and opportunities for growth.

 

Please visit our website to learn more about our firm.

About This Role

This role is designed for someone who wants more than clearly defined tasks and static responsibilities. It is ideal for someone who is comfortable managing complex deliverables, coordinating with clients and stakeholders, and progressively leading meetings, analyses, and policy development. This highly motivated professional supports and progressively leads contracting assistance, procurement support, and contract management services for public agency clients.

 

Our projects are dynamic and real-world. Priorities shift, challenges arise, and expectations are high. Successful team members take ownership without waiting to be asked, adapt quickly when plans change, and continue executing with discipline and professionalism.

 

This full-time position reports to our Walnut Creek office, with occasional evening meetings and overnight travel. The position may be hybrid (in-office Tu/Th/occasionally Friday), but requires periodic visits to client or third-party locations, as needed (typically five to seven days per month).

 

Responsibilities and level of independence will scale based on experience. The Assistant Analyst supports project teams and develops toward independently managing routine assignments. We expect to make a significant investment in the successful candidate’s professional development and provide rewarding career opportunities for management roles within the firm.

Who Thrives at HF&H

People who thrive at HF&H take initiative, care deeply about quality, remain engaged when work is demanding, and bring positive energy to their teams.

What You Will Do

Technical & Analytical Execution

• Support rate studies, budget development, cost analyses, and financial modeling efforts.
• Assist with developing and maintaining project workplans, schedules, budgets, trackers, and status reports for client engagements and special projects under Project Manager guidance.
• Collect, organize, validate, and analyze operational, financial, customer service, and program data using established methods, templates, with guidance from a Project Manager.
• Prepare spreadsheets, calculations, summaries, and supporting documentation that clearly communicate assumptions, findings, and recommendations.
• Assist with regulatory compliance monitoring, reporting requirements, performance measurement, and program tracking.
• Conduct research on industry trends, public agency practices, regulations, and emerging issues affecting clients.
• Assist with reports, memoranda, presentation materials, and Board or committee meeting packets.
• Participate in client meetings, workshops, and project team discussions while documenting key decisions and action items.

Procurement & Contract Support

• Support procurement processes for public agency clients, including preparation of bid documents, requests for proposals (RFPs), requests for qualifications (RFQs), and related supporting materials.
• Assist with proposal evaluations, scoring worksheets, reference checks, and procurement documentation.
• Support coordination of meetings, interviews, pre-proposal conferences, and procurement schedules.
• Conduct an initial completeness review of contractor and vendor submittals using established checklists; escalate substantive compliance issues.
• Support annual rate adjustments, including tic and tie.
• Maintain contract administration records, deliverable tracking logs, and contract performance documentation.
• Track contract milestones, amendments, deadlines, and required approvals.
• Help prepare Board and staff reports related to procurements, contract awards, and contract amendments.
• Support communication and coordination between clients, contractors, vendors, and project teams throughout the procurement and contract lifecycle.

  Key Responsibilities

• Demonstrate strong attention to detail and accuracy.
• Follow established procedures, checklists, and document-control protocols.
• Learn HF&H analytical methods, templates, and quality standards.
• Anticipate information needs and flag issues early.
• Ask questions, seek feedback, and apply the coaching provided.
• Build independence in client-facing coordination, technical analysis, and contract-support work.
• Develop proficiency in Excel, data organization, research, and technical writing.
• Learn public agency procurement requirements and best practices.
• Progress toward independently managing routine procurement support tasks.
• Demonstrate professionalism when interacting with clients, vendors, and stakeholders.
• Progress from supporting analyses to independently completing routine analytical assignments.
• Communicate proactively regarding task status, deadlines, and issues.
• Demonstrate strong organizational and time-management skills.
• Effectively balance multiple assignments and competing priorities.
• Build confidence in facilitating meetings, tracking action items, and supporting client relationships.
• Grow into a trusted project team member capable of managing increasingly complex responsibilities.

What You Bring

Required Qualifications

• Strong attention to detail and follow-through.
• Proficiency in Microsoft Office / O365 (SharePoint, Word, Outlook, Teams, and PowerPoint), with strong Excel skills.
• Strong communication skills:

o Written: Ability to draft staff reports, summaries, and technical documents.

o Oral: Ability to tailor your communication to the audience and hear their needs.

o Interpersonal: Ability to maintain positive relationships with clients and parties being audited.

• Ability to manage assigned deliverables and deadlines, with guidance on priorities.
• Comfortable working independently while collaborating with a team.
• Any experience working with public agency contracts, procurement, or solid waste programs.
• 1-2 years of professional work experience or equivalent (e.g., internships).
• Ability to travel to client sites and meetings as needed. A valid driver’s license may be required.
• Authorization to work in the United States.

Preferred Qualifications

• Analytical skills related to rates, cost proposals, and tonnage data.
• Experience with solid waste, recycling, or organics programs.
• Familiarity with SB 1383, CalRecycle reporting, or diversion compliance.
• Experience consulting to or working for public agencies (i.e., cities, counties, joint powers authorities, special districts, etc.).

What You Will Gain

• Exceptional training and frequent coaching through structured mentorship starting on your first day.
• On-project training from HF&H’s partners and a deep pool of senior consultants.
• An annual “personal development plan”, formal continuing education, and project assignments geared toward developing your depth and breadth of expertise.
• Rewarding and challenging work assignments that improve the efficiency, affordability, and effectiveness of public services.
• Work on meaningful projects that support California communities.
• Direct experience working with local governments, special districts, and public agencies.
• Experience working with budgets, rates, performance metrics, and operational data.
• Exposure to a wide range of contracts, policies, and diversion programs.
• Clear growth path from technical support to project leadership (if desired).
• Collaborative, mission-driven consulting environment.

We Offer

This is a full-time, exempt position. Some highlights include:

• Assistant Salary Range of $65,000 - $73,125 depending on qualifications of selected candidate
• Annual Bonus (discretionary): up to 20% of YTD Earned Wages, performance based
• Profit Sharing: 3% (min.) contribution to a 401(k) profit-sharing plan; 2025 contribution was 6% (eligible after one year)
• 15 Vacation days per year (increases with tenure, maximum of 25 days per year)
• 10 Holidays per year (including one “floating” holiday to be used at employee’s discretion)
• 5 Sick days per year
• At least two days of off-site staff retreats and social events each year
• Dental/Vision/Group Term Life and Accidental Death & Dismemberment Insurance
• Health Insurance:

o HF&H contributes 95% of employee’s premium (and 67.5% of dependent premium) towards the premium of our Kaiser health insurance plan

o HF&H contributes $2,500 per employee or $4,000 per family towards a Health Savings Account.

Are You Ready? Apply Today!

Submit your cover letter and resume to HF&H at recruiting(@)hfh-consultants.com today! Please provide a valid email address and telephone number on your resume and cover letter, as well as your salary expectation. Application materials will be screened on a continuous basis. Qualified candidates are encouraged to apply early!

 

Candidates whose qualifications most closely align with the position will be invited to participate in HF&H’s interview process. Any offer of employment may be contingent upon the results of professional and personal reference checks, which we will not conduct without the candidate’s prior approval. Depending on the number and quality of applicants, HF&H reserves the right to modify this process at its sole discretion.

The Fine Print

This is an at-will position and, as such, can be released at any time without notice and for any reason. Prior to hire, candidates will be required to successfully complete performance assessments, reference checks, verification of academic performance, and any other due diligence HF&H deems appropriate prior to making an unconditional offer for employment. Applicants who require a reasonable accommodation during any phase of the application or assessment process should advise the hiring manager in their cover letter when submitting their application. Documentation of the need for accommodation must accompany the request. HF&H is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected status. HF&H encourages candidates of all backgrounds and lived experiences to apply, even if they do not meet every listed qualification.

\nCompany Description

HF&H Consultants' mission is to assist our clients in achieving their vision of a sustainable future by providing high value consulting services to public agencies in a fiscally- and socially-responsible manner.

Company Description

HF&H Consultants' mission is to assist our clients in achieving their vision of a sustainable future by providing high value consulting services to public agencies in a fiscally- and socially-responsible manner.

Job Tags

Full time, Contract work, For contractors, Work experience placement, Internship, Work at office, Local area, Shift work, Night shift, Afternoon shift

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